SOP - Revision history

Rory: /* Appendixes */ Appendix C link added

2008-06-08T20:12:49Z

Appendixes: Appendix C link added

← Older revision		Revision as of 15:12, 8 June 2008
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	** [http://www.pointsingularity.net/artcftp/Forms/ARTC-PurchaseRequestForm.xls Excel spreadsheet with formulas]		** [http://www.pointsingularity.net/artcftp/Forms/ARTC-PurchaseRequestForm.xls Excel spreadsheet with formulas]
	** [http://www.pointsingularity.net/artcftp/Forms/ARTC-PurchaseRequestForm.pdf PDF form]		** [http://www.pointsingularity.net/artcftp/Forms/ARTC-PurchaseRequestForm.pdf PDF form]
			* Appendix C - [[Producers\|Producer's Checklist]]

Rory: added appendixes A and B

2008-06-04T01:36:45Z

added appendixes A and B

← Older revision		Revision as of 20:36, 3 June 2008
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	##Meetings of the Executive Committee will take place at least bi-monthly.		##Meetings of the Executive Committee will take place at least bi-monthly.
	##Meetings of all other committees will take place on an as-needed basis on the judgment of the Chair of that committee or may be called by any member of the Executive Committee.		##Meetings of all other committees will take place on an as-needed basis on the judgment of the Chair of that committee or may be called by any member of the Executive Committee.

			== Appendixes ==
			* Appendix A - Contracts - TBA
			* Appendix B - Purchase Request Form
			** [http://www.pointsingularity.net/artcftp/Forms/ARTC-PurchaseRequestForm.xls Excel spreadsheet with formulas]
			** [http://www.pointsingularity.net/artcftp/Forms/ARTC-PurchaseRequestForm.pdf PDF form]

Rory: added 'Pricing and Discounts' section

2008-06-03T23:10:47Z

added 'Pricing and Discounts' section

← Older revision		Revision as of 18:10, 3 June 2008
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	Standard Operating Procedures for the Atlanta Radio Theatre Company<br>		Standard Operating Procedures for the Atlanta Radio Theatre Company<br>
	2/26/08 Draft		6/3/08 Draft

	#The operations of the Atlanta Radio Theatre Company shall be governed by its bylaws.		#The operations of the Atlanta Radio Theatre Company shall be governed by its bylaws.
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	###Purchase proposals will demonstrate adequate research to determine the best value. A form will be provided with guidelines for what will serve as adequate research. See Appendix B.		###Purchase proposals will demonstrate adequate research to determine the best value. A form will be provided with guidelines for what will serve as adequate research. See Appendix B.
	###Purchase proposals should ideally be made two weeks prior to when the goods or service must be ordered. This may be waived in certain instances pending the approval of the Executive Committee, including the President and Treasurer.		###Purchase proposals should ideally be made two weeks prior to when the goods or service must be ordered. This may be waived in certain instances pending the approval of the Executive Committee, including the President and Treasurer.
			##Pricing and Discounts
			###Pricing of salable product will be set as follows
			####Prices of CDs, cassettes, and other forms of distribution of audible content will be set by the Board of Directors.
			####Prices of non-audio merchandise (T-shirts, lanyards, etc) shall be set at the time of purchase. The member requesting the purchase of the item will present a business case which will include the per-unit cost, the overall cost, shipping charges, setup charges, expected sales volume over a set period of time, and the proposed selling cost of the item.
			###Discounts of salable product, whether audio or non-audio, can be given at the discretion of the Marketing Director or the Table Sales Lead. Following the discount or promotion, the Marketing Director and/or Table Sales Lead will report to the Board of Directors to show the effectiveness of the discount and evaluate whether it should be repeated in the future.
			###Tickets for live performances may be given away or discounted at the discretion of the Vice President who may be overridden by the combined veto of the Producer of the individual show and any one other Board member.
	#Contracts		#Contracts
	##Contracts will be used.		##Contracts will be used.

Rory: changed all instances of "shall" to "will"

2008-03-16T20:12:37Z

changed all instances of "shall" to "will"

Show changes

Rory: SOP - version 2/26/08

2008-02-27T00:19:01Z

SOP - version 2/26/08

← Older revision		Revision as of 19:19, 26 February 2008
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	Standard Operating Procedures for the Atlanta Radio Theatre Company<br>		Standard Operating Procedures for the Atlanta Radio Theatre Company<br>
	1/20/08 Draft		2/26/08 Draft

	#The operations of the Atlanta Radio Theatre Company shall be governed by its bylaws.		#The operations of the Atlanta Radio Theatre Company shall be governed by its bylaws.
	#As noted in Article I, Paragraph c of the bylaws, membership shall be contingent upon the payment of a ~~registration~~ fee.		#As noted in Article I, Paragraph c of the bylaws, membership shall be contingent upon the payment of a "membership" fee which is set by the Board of Directors and can be changed to reflect the needs of the organization.
	##This fee shall be set at $5, payable to the Secretary, who shall then turn over the monies to the Treasurer.		##This fee shall be set at $5, payable to the Secretary, who shall then turn over the monies to the Treasurer.
	##Membership is for one calendar year.		##Membership is for one calendar year.
	##Registration shall be deemed expired when in arrears for over 60 days, however for the purposes of this organization, membership durations shall be retroactive to the first day of each calendar year, regardless of when the fee is paid.		##Registration shall be deemed expired when in arrears for over 60 days, however for the purposes of this organization, membership durations shall be retroactive to the first day of each calendar year, regardless of when the fee is paid.
	##Membership shall entitle the member to the right to vote on organizational matters, the right to hold office or a seat on the Board of Directors, as well as other benefits to be determined by the Board of Directors.		##Membership shall entitle the member to the right to vote on organizational matters, the right to hold office or a seat on the Board of Directors, as well as other benefits to be determined by the Board of Directors.
	#~~Budgets~~		#Finances
	##As required by Article VIII of the bylaws, all expenditures must be approved by both the President and the Treasurer, with the following exception. Expenses that fall at or below the amount of $100US can be approved by either the President OR the Treasurer.		##As required by Article VIII of the bylaws, all expenditures must be approved by both the President and the Treasurer, with the following exception. Expenses that fall at or below the amount of $100US can be approved by either the President OR the Treasurer.
	##Yearly budgets for each department shall be submitted in the first quarter of each year or revised budgets may be submitted upon request of the Board of Directors.		##Yearly budgets for each department shall be submitted in the first quarter of each year or revised budgets may be submitted upon request of the Board of Directors.
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	#Contracts		#Contracts
	##Contracts shall be used.		##Contracts shall be used.
	##See Appendix A for details.		##Everyone who wishes to participate in an ARTC production will be presented with a contract or a release, acceptance of which is required for participation on the artistic or technical side.
			##Contracts shall not be required for business activities, i. e. marketing, sales, development, etc.
			##See Appendix A for details. Until Appendix A is approved, the following temporary measures are enacted:
			###It shall be understood that revenues from a live performance will go towards the continued functioning of the organization and shall not be distributed to the participants.
			###In the event that a live production is deemed of sufficient quality it may be converted to a studio production and offered for sale to the general public.
			####Participants will be presented with an altered agreement indicating the transition from live to studio status.
			####Distribution of the recording may proceed once three quarters (75%) of the participants have accepted the new agreement.
	#Marketing		#Marketing
	##Marketing of the organization shall consist of the following:		##Marketing shall take place in-house and with the assistance of other organizations and venues when possible.
			##Marketing of the organization shall consist of the following duties:
	###Creating and maintaining a brand identity for the organization.		###Creating and maintaining a brand identity for the organization.
	###Creating and implementing ideas for marketing and promoting the company’s live shows and studio productions.		###Creating and implementing ideas for marketing and promoting the company’s live shows and studio productions.
	###Appointing ~~someone else to act as~~ spokesman for the organization.		###Appointing a spokesman for the organization.
	###Determining a budget for all of the above activities. ~~This includes discounts~~ or promotional items. ~~Promotional~~ items ~~given away must~~ be ~~treated as~~ a ~~budget item as outlined above, subject to approval by~~ the ~~President~~ and ~~Treasurer~~.		###Determining a budget for all of the above activities.
	##~~A record~~ of media ~~publications and outlets shall be maintained to distribute press releases~~ and ~~submit to public~~ calendars.		###Maintaining records of all discount or promotional items.
			###Deciding which items will be sold at a given event and overseeing their placement on the sales table.
			###Writing and distributing news releases.
			###Maintaining a list of appropriate media contacts and community event calendars.
	#Sales		#Sales
	##~~The sales table~~ shall be ~~set up and adequately staffed~~ for ~~each~~ live ~~performance~~. ~~Product~~ shall ~~be placed in~~ a ~~way~~ to ~~maximize~~ sales~~, draw attention~~ to ~~newer releases and releases that may have shown poor sales in~~ the ~~past~~.		##Sales shall be divided into two categories: table sales (for live performances) and mail-order.
	##Mail order sales shall ~~be filled~~ in a timely ~~manner~~.		##Table sales shall have the following requirements:
			###Ensure adequate stock is ordered from the warehouse or the manufacturer.
			###Maintain a running inventory of sales table products.
			###Maintain an approximate audience count (within reason).
			###Attractive presentation of product and adequate staff to represent it.
			###Sufficient cash to facilitate making change.
			###Timely deposits following an event.
			###Creating reports of the sales event and distributing them to the Board of Directors.
			##Mail order sales shall take stock from the warehouse. The warehouse will maintain the following duties:
			###Tracking inventory.
			###Reordering supplies (CDs, labels, covers, etc).
			###Fulfilling mail orders in a timely fashion.
			###Fulfilling orders for table sales.
			###Submitting quarterly reports to the Board of Directors.
	#Production		#Production
	~~##Studio Productions~~		##Each production must be approved by the Vice President who shall act as Executive Producer.
	###Each ~~studio~~ production shall ~~have a~~ Producer		##Each production shall have a Producer whose job it is to establish a production schedule and set realistic deadlines.
	###Each ~~active studio~~ production shall have a ~~deadline, which shall be adhered~~ to ~~as much as possible. Deadlines should be realistic.~~		##For a specific checklist of a Producer's duties, see Appendix C, the Producer's Checklist.
	~~####In the event that~~ a ~~deadline is not met, the Producer shall be asked for an update on the project to determine what difficulties are being met and how they can be solved,~~ and ~~a new deadline~~ set.		##A producer may be removed for cause; the Vice President will name a replacement or place the project on hold.
	##~~##Once the deadline is extended 3 times,~~ a ~~new~~ Producer ~~may be appointed.~~
	~~##Each production~~, ~~whether live or studio~~, ~~shall be subject to the approval of~~ the ~~Vice President, who shall act as Executive~~ Producer.
	##~~The Producer of any project shall~~ be ~~responsible~~ for the ~~list of activities spelled out in~~ the ~~Producer’s Checklist, which shall be an addendum to these Standard Operating Procedures~~.
	#Publication		#Publication
	##~~Each new release must~~ be ~~evaluated for quality prior to distribution~~.		##A Production Oversight Committee made up of the President and Vice President will review and evaluate each completed production/project to make sure the technical and creative standards of the organization have been met.
	##~~After evaluation the final authority~~ to ~~release a new publication rests with~~ the Vice President ~~and the Producer of the piece in question~~.		##Approval is required before a production/project may be distributed, broadcast, or sold.
			##Evaluation sessions are open to all members in good standing or by invitation from the President or Vice President.
	#Appointed Officers		#Appointed Officers
	##To allow for the smooth functioning of the organization, members of the Executive Committee may appoint officers and assistants to help them with their duties.		##To allow for the smooth functioning of the organization, members of the Executive Committee may appoint officers and assistants to help them with their duties.
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	####One version of each script that is deemed of sufficient quality for performance (either live or studio) shall be kept in hard-copy format in the ARTC script files.		####One version of each script that is deemed of sufficient quality for performance (either live or studio) shall be kept in hard-copy format in the ARTC script files.
	####Drafts, revisions, and alternate versions created for specific venues shall be kept in electronic format with the authors' permission.		####Drafts, revisions, and alternate versions created for specific venues shall be kept in electronic format with the authors' permission.
			#Meetings
			##Meetings of the Board of Directors shall take place at least quarterly.
			##Meetings of the Executive Committee shall take place at least bi-monthly.
			##Meetings of all other committees shall take place on an as-needed basis on the judgment of the Chair of that committee or may be called by any member of the Executive Committee.

Rory: added scripts to record keeping

2008-01-20T20:32:03Z

added scripts to record keeping

← Older revision		Revision as of 15:32, 20 January 2008
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	Standard Operating Procedures for the Atlanta Radio Theatre Company<br>		Standard Operating Procedures for the Atlanta Radio Theatre Company<br>
	1/17/08 Draft		1/20/08 Draft

	#The operations of the Atlanta Radio Theatre Company shall be governed by its bylaws.		#The operations of the Atlanta Radio Theatre Company shall be governed by its bylaws.
Line 69:		Line 69:
	###Records of studio productions - including all the same data as would be saved for a live show.		###Records of studio productions - including all the same data as would be saved for a live show.
	###Archives of studio productions - including all sound files generated, trials, drafts, sound effects and their sources.		###Archives of studio productions - including all sound files generated, trials, drafts, sound effects and their sources.
			###Scripts
			####One version of each script that is deemed of sufficient quality for performance (either live or studio) shall be kept in hard-copy format in the ARTC script files.
			####Drafts, revisions, and alternate versions created for specific venues shall be kept in electronic format with the authors' permission.

Rory: latest revision - 1/17

2008-01-18T02:52:01Z

latest revision - 1/17

← Older revision		Revision as of 21:52, 17 January 2008
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	Standard Operating Procedures for the Atlanta Radio Theatre Company<br>		Standard Operating Procedures for the Atlanta Radio Theatre Company<br>
	1/13/08 Draft		1/17/08 Draft

	#The operations of the Atlanta Radio Theatre Company shall be governed by its bylaws.		#The operations of the Atlanta Radio Theatre Company shall be governed by its bylaws.
Line 10:		Line 10:
	#Budgets		#Budgets
	##As required by Article VIII of the bylaws, all expenditures must be approved by both the President and the Treasurer, with the following exception. Expenses that fall at or below the amount of $100US can be approved by either the President OR the Treasurer.		##As required by Article VIII of the bylaws, all expenditures must be approved by both the President and the Treasurer, with the following exception. Expenses that fall at or below the amount of $100US can be approved by either the President OR the Treasurer.
	##To allow for the smooth functioning of the organization, projects ~~shall~~ have budgets.		##Yearly budgets for each department shall be submitted in the first quarter of each year or revised budgets may be submitted upon request of the Board of Directors.
			##Departments shall consist of the following:
			###Production/Publishing - including costs of CD duplication, packaging, technical equipment needs, etc.
			###Sales - including table sales needs as well as mail order sales needs (excluding postage)
			###Marketing - including printing needs, rental costs for live shows (considered a marketing activity), advertising space purchases, and promotional product to be given away.
			###Distribution - including postage and other costs of running a mail order business.
			##To allow for the smooth functioning of the organization, projects may have individual budgets separate from the departmental budgets.
	###Projects that involve live or studio production shall be submitted to the Vice President for approval. The budget shall accompany the project details and will be passed along to the President and Treasurer. Approval of the budget shall be a prerequisite to approval of the project.		###Projects that involve live or studio production shall be submitted to the Vice President for approval. The budget shall accompany the project details and will be passed along to the President and Treasurer. Approval of the budget shall be a prerequisite to approval of the project.
	###Projects that do not involve live or studio production (ie marketing materials, packaging, etc) shall be submitted directly to the Treasurer for consideration and approval by the Treasurer and President. These budgets should be submitted no later than 30 days prior to the money needing to be spent, however if money can be saved by having the budget approved faster then this requirement can be waived by the President and Treasurer.		###Projects that do not involve live or studio production (ie marketing materials, packaging, etc) shall be submitted directly to the Treasurer for consideration and approval by the Treasurer and President. These budgets should be submitted no later than 30 days prior to the money needing to be spent, however if money can be saved by having the budget approved faster then this requirement can be waived by the President and Treasurer.
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	##Purchasing		##Purchasing
	###Purchases can be proposed by any member of the organization. Purchases will be evaluated by the Executive Committee, with final approval resting with the President and Treasurer, as outlined above.		###Purchases can be proposed by any member of the organization. Purchases will be evaluated by the Executive Committee, with final approval resting with the President and Treasurer, as outlined above.
	###Purchase proposals shall demonstrate adequate research to determine the best value. A form will be provided with guidelines for what shall serve as adequate research.		###Purchase proposals shall demonstrate adequate research to determine the best value. A form will be provided with guidelines for what shall serve as adequate research. See Appendix B.
	###Purchase proposals should ideally be made two weeks prior to when the goods or service must be ordered. This may be waived in certain instances pending the approval of the Executive Committee, including the President and Treasurer.		###Purchase proposals should ideally be made two weeks prior to when the goods or service must be ordered. This may be waived in certain instances pending the approval of the Executive Committee, including the President and Treasurer.
	#Contracts		#Contracts
	##Contracts shall be used. See Appendix for details.		##Contracts shall be used.
			##See Appendix A for details.
	#Marketing		#Marketing
	##Marketing of the organization shall consist of the following:		##Marketing of the organization shall consist of the following:
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	###Creating and implementing ideas for marketing and promoting the company’s live shows and studio productions.		###Creating and implementing ideas for marketing and promoting the company’s live shows and studio productions.
	###Appointing someone else to act as spokesman for the organization.		###Appointing someone else to act as spokesman for the organization.
	###Determining a budget for all of the above activities. This includes discounts or promotional items.		###Determining a budget for all of the above activities. This includes discounts or promotional items. Promotional items given away must be treated as a budget item as outlined above, subject to approval by the President and Treasurer.
	##A record of media publications and outlets shall be maintained to distribute press releases and submit to public calendars.		##A record of media publications and outlets shall be maintained to distribute press releases and submit to public calendars.
	##Fifty (50) CDs per calendar year shall be allocated to be given away as promotional items. Any number of CDs beyond 50 must be treated as an expense and receive approval from the President and the Treasurer. Additionally, the President and Treasurer shall have authority to designate who may give these promotional items away.
	#Sales		#Sales
	##The sales table shall be set up and adequately staffed for each live performance. Product shall be placed in a way to maximize sales, draw attention to newer releases and releases that may have shown poor sales in the past.		##The sales table shall be set up and adequately staffed for each live performance. Product shall be placed in a way to maximize sales, draw attention to newer releases and releases that may have shown poor sales in the past.
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	##A record of committees and who serves on them shall be kept indicating the name of the committee, the Chair, and a detailed accounting of the committee’s duties and responsibilities. This record shall be kept separately from the Standard Operating Procedures.		##A record of committees and who serves on them shall be kept indicating the name of the committee, the Chair, and a detailed accounting of the committee’s duties and responsibilities. This record shall be kept separately from the Standard Operating Procedures.
	#Record Keeping		#Record Keeping
	##~~LIST OF RECORDS TO BE KEPT BY NEXT MEETING~~		##Records shall be kept for business and artistic purposes.
			##Business records shall include, but not be limited to, the following:
			###Corporate papers - including Articles of Incorporation and 501(c)(3) status.
			###Financial records - including tax forms filed with Federal and State governments, sales figures, other income, and expenses.
			###Contracts - including individual agreements with actors, writers, musicians, technical staff, and all others related to live and/or studio productions. If the contract includes a "trigger" for payment, this should be noted in the financial records.
			##Artistic records shall include, but not be limited to, the following:
			###Records of live shows - including scripts performed, authors, actors with roles, musicians, Foley artists, and technical staff. Sources for recorded sound effects should also be noted.
			###Archives of live shows - including all sound files generated during the recording process as well as all recorded sound effects used in the production to allow it to be repeated in the future.
			###Records of studio productions - including all the same data as would be saved for a live show.
			###Archives of studio productions - including all sound files generated, trials, drafts, sound effects and their sources.

Rory at 22:13, 13 January 2008

2008-01-13T22:13:43Z

← Older revision		Revision as of 17:13, 13 January 2008
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	Standard Operating Procedures for the Atlanta Radio Theatre Company<br>		Standard Operating Procedures for the Atlanta Radio Theatre Company<br>
	8/17/07 Draft		1/13/08 Draft

	#The operations of the Atlanta Radio Theatre Company shall be governed by its bylaws.		#The operations of the Atlanta Radio Theatre Company shall be governed by its bylaws.
Line 20:		Line 20:
	###Purchase proposals should ideally be made two weeks prior to when the goods or service must be ordered. This may be waived in certain instances pending the approval of the Executive Committee, including the President and Treasurer.		###Purchase proposals should ideally be made two weeks prior to when the goods or service must be ordered. This may be waived in certain instances pending the approval of the Executive Committee, including the President and Treasurer.
	#Contracts		#Contracts
	##Contracts ~~shall exist between ARTC personnel and the organization.~~		##Contracts shall be used. See Appendix for details.
	~~##Subject to the findings of the pre-existing Contract Committee, the following temporary procedures are set in place (8-13-07):~~
	~~###Live Performance~~
	~~####Contracts for live performances shall be a general release and~~ shall be ~~signed by everyone involved~~.
	~~####Yearly releases for all live performances shall be sufficient, rather than signing a new one for every show.~~
	~~####These contracts shall stipulate that no compensation shall be due~~ for ~~the live performance or any FREE distribution of a recording of the performance (ie podcasting).~~
	~~####If the Producer, President, and Treasurer deem that funds produced by the performance are sufficient, compensation MAY be distributed amongst the cast and crew, but it is not required.~~
	####If the recording of the performance is sold, compensation shall be negotiated with the cast and crew prior to duplication and new contracts will be signed indicating that the performance has been transferred from LIVE status to STUDIO status.
	~~###Studio Production~~
	~~####TO BE REVISED UPON COMPLETION OF THE CONTRACT COMMITTEE’S WORK~~.
	#Marketing		#Marketing
	##Marketing of the organization shall consist of the following:		##Marketing of the organization shall consist of the following:
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	##A record of committees and who serves on them shall be kept indicating the name of the committee, the Chair, and a detailed accounting of the committee’s duties and responsibilities. This record shall be kept separately from the Standard Operating Procedures.		##A record of committees and who serves on them shall be kept indicating the name of the committee, the Chair, and a detailed accounting of the committee’s duties and responsibilities. This record shall be kept separately from the Standard Operating Procedures.
	#Record Keeping		#Record Keeping
	* TO BE ~~ADDED BEFORE~~ NEXT ~~BOARD~~ MEETING		##LIST OF RECORDS TO BE KEPT BY NEXT MEETING

Rory at 21:44, 18 November 2007

2007-11-18T21:44:18Z

← Older revision		Revision as of 16:44, 18 November 2007
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	###Each active studio production shall have a deadline, which shall be adhered to as much as possible. Deadlines should be realistic.		###Each active studio production shall have a deadline, which shall be adhered to as much as possible. Deadlines should be realistic.
	####In the event that a deadline is not met, the Producer shall be asked for an update on the project to determine what difficulties are being met and how they can be solved, and a new deadline set.		####In the event that a deadline is not met, the Producer shall be asked for an update on the project to determine what difficulties are being met and how they can be solved, and a new deadline set.
	####Once the deadline is extended 3 times, a new Producer may ~~come in and take over the project from the original Producer~~.		####Once the deadline is extended 3 times, a new Producer may be appointed.
	##Each production, whether live or studio, shall be subject to the approval of the Vice President, who shall act as Executive Producer.		##Each production, whether live or studio, shall be subject to the approval of the Vice President, who shall act as Executive Producer.
	##The Producer of any project shall be responsible for the list of activities spelled out in the Producer’s Checklist, which shall be an addendum to these Standard Operating Procedures.		##The Producer of any project shall be responsible for the list of activities spelled out in the Producer’s Checklist, which shall be an addendum to these Standard Operating Procedures.
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	##Committees shall have a deadline set, or if an ongoing committee shall have frequency of reports set.		##Committees shall have a deadline set, or if an ongoing committee shall have frequency of reports set.
	##A record of committees and who serves on them shall be kept indicating the name of the committee, the Chair, and a detailed accounting of the committee’s duties and responsibilities. This record shall be kept separately from the Standard Operating Procedures.		##A record of committees and who serves on them shall be kept indicating the name of the committee, the Chair, and a detailed accounting of the committee’s duties and responsibilities. This record shall be kept separately from the Standard Operating Procedures.
			#Record Keeping
			* TO BE ADDED BEFORE NEXT BOARD MEETING

Rory: made edits from 10/07 meeting

2007-11-16T01:22:04Z

made edits from 10/07 meeting

← Older revision		Revision as of 20:22, 15 November 2007
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	##Membership is for one calendar year.		##Membership is for one calendar year.
	##Registration shall be deemed expired when in arrears for over 60 days, however for the purposes of this organization, membership durations shall be retroactive to the first day of each calendar year, regardless of when the fee is paid.		##Registration shall be deemed expired when in arrears for over 60 days, however for the purposes of this organization, membership durations shall be retroactive to the first day of each calendar year, regardless of when the fee is paid.
			##Membership shall entitle the member to the right to vote on organizational matters, the right to hold office or a seat on the Board of Directors, as well as other benefits to be determined by the Board of Directors.
	#Budgets		#Budgets
	##As required by Article VIII of the bylaws, all expenditures must be approved by both the President and the Treasurer, with the following exception. Expenses that fall at or below the amount of $~~50US~~ can be approved by either the President OR the Treasurer.		##As required by Article VIII of the bylaws, all expenditures must be approved by both the President and the Treasurer, with the following exception. Expenses that fall at or below the amount of $100US can be approved by either the President OR the Treasurer.
	##To allow for the smooth functioning of the organization, projects shall have budgets.		##To allow for the smooth functioning of the organization, projects shall have budgets.
	###Projects that involve live or studio production shall be submitted to the Vice President for approval. The budget shall accompany the project details and will be passed along to the President and Treasurer. Approval of the budget shall be a prerequisite to approval of the project.		###Projects that involve live or studio production shall be submitted to the Vice President for approval. The budget shall accompany the project details and will be passed along to the President and Treasurer. Approval of the budget shall be a prerequisite to approval of the project.
	###Projects that do not involve live or studio production (ie marketing materials, packaging, etc) shall be submitted directly to the Treasurer for consideration and approval by the Treasurer and President. These budgets should be submitted no later than 30 days prior to the money needing to be spent, however if money can be saved by having the budget approved faster then this requirement can be waived by the President and Treasurer.		###Projects that do not involve live or studio production (ie marketing materials, packaging, etc) shall be submitted directly to the Treasurer for consideration and approval by the Treasurer and President. These budgets should be submitted no later than 30 days prior to the money needing to be spent, however if money can be saved by having the budget approved faster then this requirement can be waived by the President and Treasurer.
	###Projects with a budget of over $1000 shall require the approval of two thirds of the Board of Directors, with the President and Treasurer retaining veto power.		###Projects with a budget of over $1000 shall require the approval of two thirds of the Board of Directors, with the President and Treasurer retaining veto power.
	##Recurring expenses of variable value (ie postage, etc) shall be evaluated quarterly.		##Recurring expenses of variable value (ie postage, etc) shall be evaluated quarterly by the Executive Committee.
	##Purchasing		##Purchasing
	###Purchases can be proposed by any member of the organization. Purchases will be evaluated by the Executive Committee, with final approval resting with the President and Treasurer, as outlined above.		###Purchases can be proposed by any member of the organization. Purchases will be evaluated by the Executive Committee, with final approval resting with the President and Treasurer, as outlined above.
	###Purchase proposals shall demonstrate adequate research to determine the best value. ~~This research~~ shall ~~consist of three competing bids from companies offering like services within a specific time frame. Items included in the~~ research ~~shall include:~~		###Purchase proposals shall demonstrate adequate research to determine the best value. A form will be provided with guidelines for what shall serve as adequate research.
	~~####Quantity~~		###Purchase proposals should ideally be made two weeks prior to when the goods or service must be ordered. This may be waived in certain instances pending the approval of the Executive Committee, including the President and Treasurer.
	~~####Cost per unit~~
	~~####Set-up fees (if any)~~
	~~####Deadline~~
	~~####Turnaround time~~
	~~####Estimated total cost~~
	~~####Shipping estimate if the estimated total cost is within $10 between two bidders~~.
	###Purchase proposals should ideally be made two weeks prior to ~~the submission deadline for~~ the goods or service. This may be waived in certain instances pending the approval of the Executive Committee, including the President and Treasurer.
	#Contracts		#Contracts
	##Contracts shall exist between ARTC personnel and the organization.		##Contracts shall exist between ARTC personnel and the organization.