Officers meeting minutes

February 2009

ATTENDING

Bill Ritch, President David Benedict, VP Daniel Taylor, Secretary David Carter, Treasurer Ron Butler Nancy Skidmore Jonathan Strickland Hal Wiedeman

Meeting called to order 2-8-2009, 5:15pm

MINUTES:

• After corrections, MOTION (db/n) to accept minutes PASSES.

VICE PRESIDENT’S REPORT PRODUCTION

• Completed a rough draft of “Island of Dr Marceau”. Waiting to work on Christmas music until after March show. Juliana has secured studio time, so can hand-deliver her song to us. No progress on “Country of the Blind”

LIVE PERFORMANCE

• Chattacon: went well.
• 25th Anniversary, March: All things are go. We have a sax player.
• SOUNDS OF LIBERTY: Brad Linaweaver will be in L.A. in March. Will meet with executors of Hamill fund. Bill will pitch five novels to be adapted. Requesting budget of $20k each.

TREASURER’S REPORT No report this month

OLD BUSINESS

• Google Analytics – no progress
• PoS – DB has assembled list of desired data from sales. DT has downloaded software from Intuit that is FREE (intended to work with QuickBooks).
• Speaking of sales: Bill has racks he would like to get removed from his storage facility. Nancy will talk to Cyd about that.

BUDGET

• Income vs Outgo: Trends were discussed.
• DC examining trends in annual income. We should probably assume spending will be down, thus our annual revenue will be lower.
• DB believes that we will have genuine New Product this year, which will positively affect our expected revenue.
• DICEHEAD: Jeff Baskin encountered the store owners at Chat, who want to carry our product in their stores. Nancy offered them 40% discount nonreturnable (except in case of defective product).
• CONNOOGA wants us next Feb 19-21, 2010. They need to know within the next 3-4 months. They will also be at the Chattanooga Choo-Choo hotel.
• CHATTACON: They’ll elect their board this month; then we’ll know if we will be invited to reappear in 2010.
• DRAGONCON: We will have to begin negotiations sooner than in previous years.

NEXT MEETING: March 8, 5:30pm

Motion to adjourn db/dc passes.

Daniel Taylor, Secretary, ARTC